![]() Using too basic of a workflow tool when your circumstances require a complex one will cause unnecessary mental friction and will lead to wasted time and forgotten tasks. Somewhere along this spectrum is a tool and system that works for you. They take time to learn, they beg us to input as much information as possible for every action item thus requiring an extra step or two (or five) when creating a new task, and it can sometimes feel like we’re spending more time managing our task system then actually doing our tasks.Īnd that’s why in-between the basic and complex tools are those that support a basic structure of projects and lists (and perhaps even due dates with reminders), but which don’t allow or require additional layers of information. However, the complex tools have a trade-off as well. The complex options excel at managing detailed and long-term projects, tasks with due dates in the far future, and action items with multiple bits of additional information. It’s because of these “shortcomings” of basic tools that more complex tools exist. However, they can strain under the weight of too many tasks, long-term projects, tasks which are not yet relevant until several months from now, or tasks which need additional layers of information beyond the action item itself. They are simple and have no learning curve. Once you're familiar with the workflow of capture, process, action, and review, you're on your way and complicated task management gets much easier.Here is a dorky chart showing what I call The “Spectrum of ‘GTD workflow’ Tools”:īasic task-management tools shine with short term tasks and goals. The OmniFocus tools are useful whether or not you're following the "Getting Things Done" principles. "GTD" is not necessary for this course though. ![]() If you're really interested, I'd also recommend reading David Allen's book. ![]() Watch David Allen's "Getting Things Done" Lynda course to dig into this deeper. OmniFocus was built with many of the "Getting Things Done" principles in mind. Some of this may sound familiar to you if you've ever used the "Getting Things Done" workflow. OmniFocus has some powerful review tools, and I'm going to show you how to use them. Review in OmniFocus lets you see what is and is not getting done, and lets you re-evaluate priorities. One of the most powerful tools you can bring to a 21st-century task management system is a discipline review process. During this section, you learn the best ways to get your tasks done. This frees you to buckle down and start cranking widgets. Once you master capture and process, you'll be able to take all of the frustration and angst out of getting your tasks done. The point of all of this is for you to easily get your tasks done. OmniFocus also simplifies the display of data to make it possible for you to work on what you need most, when you need it the most. OmniFocus lets you organize tasks and projects using different criteria so each project gets organized in the way that makes the most sense. Once you've captured your tasks, you need to make sense of them. So how do you get those tasks into the system? OmniFocus offers many solutions to make capture quick and easy, I'm going to show you them in other videos in this course. Keeping all your tasks in your brain will give you stress and lead you to forgetting about important tasks, that's why you have something like OmniFocus to hold those for you. With OmniFocus, I'm going to show you how to capture, manage, act upon, and review your tasks and projects. You need to bring a certain degree of discipline to any successful task management system. Before getting into the nuts and bolts of OmniFocus, I want to talk about the overall application of workflow.
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